Modelamiento de procesos de gestión documental para la Fundación Kairós
No hay miniatura disponible
Fecha
2020-06-12
Autores
Título de la revista
ISSN de la revista
Título del volumen
Editor
Universidad de Guayaquil. Facultad de Ingeniería Industrial. Carrera de Licenciatura en Sistemas de Información.
Resumen
El trabajo de titulación denominado “Modelamiento de Procesos de Gestión Documental
para la Fundación Kairós”, se enfoca en optimizar los procesos que se ejercen en el área
administrativa, debido a la gestión que ejecutan diariamente con las solicitudes, oficios,
actas de compromiso, lo cual ocasiona traspapelo de documentos y en algunos casos
pérdidas. Además, la búsqueda de un documento es algo tedioso debido a que tienen que
recurrir a los archivadores y esto ocasiona pérdida de tiempo. Para cumplir con los
objetivos planteados se realizó un levantamiento de información utilizando el tipo de
investigación exploratoria y descriptiva, en la cual se aplicó las entrevistas al personal que
trabaja en el área administrativa de la Fundación. En la metodología de investigación se
realizó un análisis entre la plataforma Alfresco y Nuxeo, la cual se determinó que Alfresco
es una herramienta de código abierto, de fácil uso y con servicios personalizados. Además,
se utilizó la metodología de desarrollo Iconix, para conocer los procesos que maneja la
Fundación, en cada una de las fases de la metodología se elaboró los diagramas de caso de
uso, de actividades, de secuencia, de robustez y de procesos. Para concluir es preciso
definir que la plataforma Alfresco Community Edition versión 5.2, es un sistema de
Gestión Documental que permite tener toda la documentación ordenada, pues ahorra
tiempo, realiza búsquedas rápidas, reduce espacio físico y disminuye el uso de papel.
The final project word called Modeling of Processes of Documental Management for the “Fundación Kairós”, focuses on optimizing the processes that are exercised in the administrative area, due to the management that they perform daily with the requests, memorandums, commitment certificates, which cause overlapping of documents and in some cases losses. Additionally, searching of a document is very tedious, because they have to resort to archivers, and this causes loss of time. In order to meet the stated objectives, an information survey was carried out using the type of exploratory and descriptive research, in which interviews were applied to staff that works in the administrative area of the Foundation. In the research methodology an analysis was performed between the Alfresco and Nuxeo platform, which determined that Alfresco is an open source tool, easy to use with personalized services. In addition, the Iconix development methodology was used to know the processes that the Foundation manages, in each of the phases of the methodology, the use case, activity, sequence, robustness and process diagrams were developed. In conclusion, the Alfresco Community Edition version 5.2 platform is defined as a Document Management system that allows to have all the documentation in order, to save time, to perform quick searches, to reduce physical space and to reduce the use of paper.
The final project word called Modeling of Processes of Documental Management for the “Fundación Kairós”, focuses on optimizing the processes that are exercised in the administrative area, due to the management that they perform daily with the requests, memorandums, commitment certificates, which cause overlapping of documents and in some cases losses. Additionally, searching of a document is very tedious, because they have to resort to archivers, and this causes loss of time. In order to meet the stated objectives, an information survey was carried out using the type of exploratory and descriptive research, in which interviews were applied to staff that works in the administrative area of the Foundation. In the research methodology an analysis was performed between the Alfresco and Nuxeo platform, which determined that Alfresco is an open source tool, easy to use with personalized services. In addition, the Iconix development methodology was used to know the processes that the Foundation manages, in each of the phases of the methodology, the use case, activity, sequence, robustness and process diagrams were developed. In conclusion, the Alfresco Community Edition version 5.2 platform is defined as a Document Management system that allows to have all the documentation in order, to save time, to perform quick searches, to reduce physical space and to reduce the use of paper.
Descripción
Este documento contiene archivo en PDF
Palabras clave
MODELAMIENTOS DE PROCESOS, PLATAFORMA ALFRESCO, DESARROLLO ICONIX